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Personalized Napkins: How Many Should I Order?

17 May

Personalized napkins add the perfect touch to any celebration you are having.  From weddings, bridal showers, baby showers to graduations and birthdays, personalized napkins are something your guests will remember.

Many of our customers ask how many napkins they should order for their special events, and we’ve put together a napkin ordering guideline to help you plan for all of your special events.

Napkin Ordering Guideline

Formal Events  (such as a wedding or benefit)

Order 3-4 beverage napkins per guest For Beverage and Appetizers. Typically there will be a formal cloth napkin used for the meal.

Plus

-For multiple Bars and/or multiple Appetizer Stations, add 1-2 napkins per guest.

-For a Sweet Table, order 1-2 beverage napkins or luncheon napkins per guest.

-For a Midnight Snack, order 1-2 beverage napkins or luncheon napkins per guest.

-For a Photo Session, order 1-2 beverage or luncheon napkins per wedding party guest for wine, cheese and light appetizers.

 

Semi-Formal   (such as a rehearsal dinner, baby shower, bridal shower or special birthday)

Order 2-3 beverage napkins per guest for beverages and appetizers.

 Plus

-For a buffet or sit-down meal, add 1-2 dinner napkins per guest. The alternative is a  printed guest towel or formal cloth napkin.

-For a Sweet Table add 1-2 beverage napkins or luncheon napkins per guest.

 

Casual Events   (such as a graduation party, BBQ party, birthday, child’s party)

Order 2-3 beverage napkins per guest for beverages and appetizers.

 Plus

-For a buffet or sit-down meal, add 1-2 luncheon or dinner napkins per guest. The alternative is a printed guest towel or casual cloth napkin.

-For a Sweet Table or special dessert, order 1-2 beverage napkins or luncheon napkins per guest.

 

Cocktail Parties

Order 4-6 beverage napkins per guest as these affairs usually involve heavy appetizers and drinks throughout the evening.

Plus

-For a dessert buffet or passed desserts, add 1 or 2 beverage napkins or luncheon napkins per guest.

 

Washrooms

If you have a private washroom for your event, guest towels are typically used. Order 2 guest towels per guest.

If you have further questions about ordering personalized napkins, you can contact one of our customer service specialists who are always happy to help answer your questions about wording, color choices, quantities and more.

Best,

Jennifer

How do I select a Personalized Napkin?

26 May

Napkins for All OccasionsIf you are planning an upcoming event, a popular addition to your party supplies will be personalized napkins.  There are many styles, colors, and materials of napkins and while the selection is large, choosing can actually be very easy. Selections have been carefully curated to provide ideas and styles appropriate to your event.

To begin, select consider the theme of your event and how you will be using the napkins.  Next, determine the style napkin you like.  We offer everything from our party-quality 3-ply napkins to a number of luxury napkin styles including masslinn napkins made of 100% rayon fibers, air-laid and patterned napkins by Caspari, luxurious DeVille napkins with a linen-texture finish, embossed Carte napkins that are strikingly beautiful, thicker linen-like printed napkins and more.  All these choices offer quality and style.  But you may visually like one over another as they offer different finishes, colors and styles, some more elegant, some more basic, but all personalized perfectly.

Generally napkins come in 4 sizes (beverage, luncheon, dinner and guest towel).  Beverage size is for cocktails & appetizers.  Luncheon is for heavier appetizers or desserts.  Dinner size is for meals.  And guest towels can be for meals or for washrooms.  You will select a size and a style when you view your napkins online.  Browse by the type of event you are planning (such as a cocktail party, Halloween party, baby shower or wedding).

When it comes to your imprint, there is no right or wrong but we would suggest that you stick to something appropriate to your event.  Perhaps you want a happy birthday message or an happy anniversary sentiment, a formal wedding imprint including the wedding couple’s name, or maybe just a monogram for a great classic statement.    There are casual fonts and formal fonts, logos to provide accent artwork, photo napkins for a personal touch, or modern or traditional monogram.

Once you make a selection, utilize the proofing tool and add your own text to see how it will look.  You will be able to select color options for many of the napkins to generate the perfect look for your celebration.  When selecting personalization colors, generally darker imprint colors work well on lighter napkins.  And lighter imprint colors work well on darker napkins. The color of your napkins can be an accent to the event’s theme, such as black & orange for Halloween or gold for a 50th wedding anniversary, or perhaps you simply want to select napkins that are classic sophisticated accents such as navy, black or ivory.

If you are planning a larger event it’s fun to mix colors such as navy & ivory, or hot pink & lime.  But if you do mix colors, consider keeping the same imprint color on all the napkins.  For example, if you select hot pink & lime napkins, perhaps imprint them all in white.  They will all tie in together if one element stays the same.   Or, another option is to select the same napkin color and then imprint in different colors – for instance all white napkins but imprint some in orange, some in hot pink and some in turquoise, as an example.

Enjoy your upcoming event and happy party planning!

Best wishes,

Renee

How many invitations should I order?

12 Jul

One of the most important details when ordering an invitation is to ensure that you order enough at the start.  How can you be sure you order enough?  That’s easy…

Whether it’s an Anniversary Party or a Rehearsal dinner, a baby shower or a bridal shower, before you order, we strongly encourage that you prepare an exact guest list. Ordering the correct number of invitations initially (plus a few extras just in case) makes good sense for many reasons.  It will add extra cost and time if you have to reorder a small number later on.

Determining the number of invitations you need for a party is easy but there are a few details that deserve a reminder.  Remember not to order the same number of invitations as the number of guests on your guest list.  Married couples get just one invitation.  Families with young children that are also invited also just get one invitation.  Young adults aged 18 or older (even if they are still living at home) get their own invitation.  And all single adults (or adults with a guest) just get one invitation.

Be sure to order some extra invitations as many people find that they remember additional last minutes guests.  Also, sometimes envelopes are incorrectly addressed and there is a need for a new one.  And it’s a nice touch to frame an invitation when it’s for an important event or to place it into a memory book.

Once the invitations are addressed and ready to mail, take your completed invitations to a U.S. post office so they can weigh and measure the stuffed invitations to ensure proper postage.  Some over-sized invitations or square invitations may require additional charges.  While you are there, select an attractive coordinating stamp.  If it’s a holiday party you may want a Christmas stamp.  If it’s a rehearsal dinner you may want a love stamp.

Finally, remember to check and double-check the details to be printed on your invitations before ordering.  Carefully review the spelling of the venue, the party day/date, the address, the time, the spelling of all host’s names,  the Rsvp phone number and/or email address and any other critical elements.  These details all must be absolutely correct when ordering!  Once the invitations are mailed, keep careful track of the replies and start finalizing party details such as placecards, printed napkins, favor bags and bar accessories, to name a few.